Company Name:
Approximate Salary:
Not Specified
Location:
Washington, District of Columbia
Country:
United States
Industry:
Legal
Position type:
Full Time
Experience level:
2 - 5 years
Education level:
Bachelor's Degree
Street:
140 Scott Drive
City:
Menlo Park
State:
California
Fax:
(650) 463-2600
ID
1158
20004
Job Title:
Records Senior Coordinator (2735)
Phone:
(650) 328-4600

Records Senior Coordinator (2735)

 

Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is currently seeking a Senior Records Coordinator to join our winning team, located in Washington, D.C. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation and collaboration.

The Records Senior Coordinator will receive a generous total compensation package. Bonuses are awarded in recognition of individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program including healthcare, life and disability insurance, flexible spending accounts, a 401k plan, and more! In addition, employees receive 10 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure.

The Records Senior Coordinator is responsible for coordinating all primary functions of the Records department and supports the Information Governance program, including file management of both physical and electronic files, file intake, file releases, destruction requests, data access requests, case room management, and records retention.  He or she exercises judgment in ensuring that firm policies and procedures are followed, and understands how ethical and legal obligations impact the storage, organization and transfer of data in a global environment.  He or she advises attorneys, legal professionals and staff about records management best practices, data privacy, security issues, and other risk management issues.  He or she keeps abreast of all department operations and will assume maintenance of the department in the absence of a Supervisor or Manager.  The Senior Coordinator also provides training for personnel on a variety of information governance topics while accomplishing these and other critical functions:

 

  • Coordinates all major functions of the department with minimal supervision; develops plans, organizes files and workflow, and assumes responsibility for the completion of major projects.
  • Identifies opportunities to enhance the Information Governance program through a thorough understanding of information management and security principles. 
  • Consults firm personnel on the appropriate locations where data should be stored; acts as a resource regarding various information governance questions for staff, attorneys, and other users.
  • Coordinates file intake, release, destruction, and data access procedures for the office; ensures compliance with policies, and ensures completion of the process.  Responds to questions, and provides instruction and training as needed.
  • Follows records retention procedures; ascertains which files are subject to retention; communicates with attorneys and clients regarding the disposition of files; maintains meticulous records regarding file disposition.
  • For all records processes, including records retention, file releases, file intake, file destruction, and data access requests, the Senior Coordinator reviews and analyzes information, in both physical and electronic format, to determine appropriate handling of the information. 
  • Organizes boxes, follows offsite storage procedures, prepares files both physically and within the records and other databases.
  • Oversees space coordination and the organization and classification of large document collections in the Records Center, case rooms, file cabinets, offsite storage facilities, or wherever records may be found.
  • Develops, maintains, and coordinates appropriate inventory systems to track persons responsible for the files, room usage, file status and location, and other factors related to effective space management and Records oversight.
  • Communicates regularly with attorneys and paralegals to ascertain the status of client matters to ensure files are maintained appropriately.
  • Assists with special projects on various issues as needed.
  • Promotes effective work practices, works as a team member, and shows respect for co-workers.

 

As a Records Senior Coordinator, you will be expected to apply your strong organizational skills to manage time well, prioritize effectively, and handle multiple deadlines. The successful Senior Coordinator must demonstrate a thorough knowledge of the physical and electronic resources of the department and firm and understand and articulate the role of effective space management in the overall administration of the office. He or she must have extensive knowledge of records procedures, records retention principles and practices. He or she should also be comfortable with Microsoft Office and other programs necessary to complete the job duties, including document management systems such as iManage and litigation support applications such as Concordance, iCONECT, Eclipse, and/or Clearwell. A Bachelor’s degree is required along with three (3) to five (5) years of relevant records experience, preferably at a law firm. A J.D. or Master's degree in Library Science or other professional degree is preferred. Experience in other positions having significant document organizational and analytical responsibilities may be considered in lieu of directly related records experience.  Heavy lifting of archive boxes and other materials weighing up to 40 pounds is required. The height of the stacks is usually from five (5) to seven (7) feet and the individual should be able to reach the topmost shelf, with the help of a stool.  Ability to operate a hand truck, and carry and organize file folders is also needed. Qualified candidates are encouraged to apply by visiting the Latham & Watkins online application using the link provided.

Latham & Watkins is an Equal Opportunity Employer. Our commitment to diversity, equal opportunity and sustainability enables Latham & Watkins to draw from a remarkable wealth of talent to create one of the world's leading law firms.

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