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Company Name:
Approximate Salary:
Not Specified
Washington, District of Columbia
United States
Position type:
Full Time
Experience level:
2 - 5 years
Education level:
Bachelor's Degree

Machine-Aided Indexing Specialist

The Machine-Aided Indexing Specialist manages automated indexing software that assists in assigning controlled vocabulary to records created for major psychology databases.  He/she accomplishes this by constantly and consistently developing and refining text-based rules that govern the assignment of index terms from the Thesaurus of Psychological Index Terms.


Education and Experience:


  •         Bachelor's degree in psychology or library science with 3-5 years’ experience working with controlled vocabulary required; Master’s degree in psychology or library science with 2-3 years working with controlled vocabulary is preferred.
  •         7+ years’ experience working with database production, taxonomy/ontology, or other controlled indexing data can be substituted for degree
  •         Knowledge of PsycINFO indexing rules and the Thesaurus of Psychological Index Terms is essential
  •         Experience constructing Boolean search strategies is highly desirable
  •         Semantic analysis or text mining experience desirable




  •         Reviews and fine-tunes a rule-based, text-derived automated indexing system to identify and match words or phrases from the psychological literature within programmatic rules to accurately assign index terms from the Thesaurus of Psychological Index Terms to bibliographic records for articles, books, chapters and tests records.
  •         Develops periodic goals for Machine-Aided Indexing system performance, maintains statistics on system recall and precision and provides vendor performance feedback to management on a regular basis.  Measures increases in efficiency and consistency of indexing across various journal processing categories, books, book chapters and test records
  •         Works with ITS and software system provider technical staff to resolve system issues with indexing software
  •         Contributes to the development, documentation and implementation of indexing, classification and checktag guidelines and standards in Content Management
  •         Works closely with Taxonomist in the development and enhancement of existing thesaurus terms.
  •         Utilizes feedback from offshore outsource vendor to incorporate cross-cultural understandings into machine aided indexing rules to improve the quality of offshore indexing
  •         Other duties as assigned.






The American Psychological Association, located at 750 First St NE, Washington D.C., was named a 2014 recipient of the Washington Post Top Workplace. It is metro accessible from the Red Line.


Application Instructions


Qualified candidates must apply online through APA’s applicant system and attach a cover letter and resume specifying your salary requirements. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Please use the Apply URL to apply to the posting on APA's website. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.


The American Psychological Association is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law


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